Outlook Data Files (.pst) are used for POP3, IMAP, and web-based mail accounts. The primary differences between the two types of Outlook data files are as follows: To allow you to work with your messages even when you can’t connect to the mail server, a second type of data file that is named an offline Outlook Data File (.ost) is kept on your computer. If you are using a Microsoft Exchange account, your items are usually delivered to and saved on the mail server. An Outlook Data File (.pst) is used for most accounts. There are two types of Outlook Data Files used by Outlook. Outlook items that are saved on your computer, are kept in an Outlook Data File (.pst and. When you use Microsoft Outlook on a Windows computer, your email messages, calendar, tasks, and other items are saved on a mail server, on your computer, or both.
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